5 Most Common Features of A Project Management App in 2023

30 Aug, 2023 | Read in 5 minutes

Discover the top 5 essential features you should look for in a project management app in 2023. Find the perfect strategies to manage your projects effectively.


Half of 2023 is gone, but you are still struggling to manage your work? Don't worry, there are project management apps that can help you get organised and be more efficient.

You can keep track of your projects and stay organised using a project management app. It helps you with everything from task management to team collaboration.

One article from Scoro mentioned that a lot of project management software is available, but most of them focus on the same basic features such as project planning, project scheduling enhancing team collaboration, and project management process.

Let’s find out what project management features to look for throughout the year.

An Overview of Project Management App

A project management app is a software application that helps you plan, organise, and track the progress of your projects. 

Teams can save time, stay organised, and communicate effectively with the use of a project management app.

Project management software helps you with tasks such as:

  • Creating to-do lists: Track all the tasks that need to be completed for your project.
  • Assigning tasks to team members: Delegate tasks and ensure that everyone knows what they need to do.
  • Set deadlines: Track and make sure that your project is completed on time.
  • Tracking progress: See how your project is progressing and identify any potential problems.
  • Communicate with team members: Keep everyone informed about the progress of the project and any changes that need to be made.

Here are other benefits of the project management app, including:

  • Stay organised: The project management app helps you to keep track of all of your tasks, deadlines, and resources. The app will help you to avoid missing deadlines and overspending.
  • Save time: You can automate tasks and streamline your workflow. The project management app will free up your time, so you can focus on the most critical aspects of your projects.
  • Improve your communication skills: A project management app can help you improve your communication skills by providing you with a central place to store and share information.

Key Features of Project Management App

1. Task Management

A project management app, also known as a task management app, is a software application that helps you to create and manage tasks. 

Features categorised as task management include the ability to set deadlines, assign tasks to team members, and track progress. These features can be a great way to stay organised and on top of your work.

Smartkarrot states that many tools only show the status of a task as "started" or "completed." 

However, it is essential to remember that there are many milestones between the start and finish of a project.

2. Project Planning

Project management software can help you with project planning comprehensively and efficiently. The tool should include features that allow you to create Gantt charts and timelines to visualise your project's progress and identify potential risks or challenges.

Here are the steps on how to make a Gantt chart and timeline in a project management app:

  • Choose a project management app: There are many project management apps available, so it is crucial to choose one that meets your specific needs. Some free task management software options include Asana, Trello, VirtualSpace, and ClickUp.
  • Create a new project: Once you have chosen a project management app, create a new project for your Gantt chart or timeline.
  • Add tasks: In the new project, add the tasks that need to be completed for your project. Each task should have a start date, due date, and duration.
  • Set dependencies: If there are dependencies between tasks, set them up in the project management app. It will ensure that the tasks are completed in the correct order.
  • Create a Gantt chart: To create a Gantt chart, drag and drop the tasks onto a timeline. The tasks will be displayed in order of their start dates, and the duration of each task will be shown.
  • Create a timeline: To create a timeline, simply list the tasks in chronological order. The timeline can be displayed as a table or a list.

There are several additional tips for your Gantt chart or timeline:

  • Use colours to code different tasks or phases of your project.
  • Use symbols to represent different types of tasks, such as milestones or dependencies.
  • Add notes to your tasks to provide more information.
  • Share your Gantt chart or timeline with your team.

3. Project Scheduling

One of the most critical features of the project management app is project scheduling, it allows you to plan and track the progress of your projects, and ensure that the project is done on schedule and budget.

Project scheduling includes the ability to set due dates and milestones, as well as to track the progress of tasks and dependencies. The information to identify potential risks and problems early on, and to take corrective action before they impact the project.

Manual scheduling can be time-consuming and error-prone, but it can be a good option for small projects with a limited number of tasks. 

Yet, project management software can automate many of the tasks involved in scheduling, and can provide more robust features such as resource management and risk analysis.

4. Collaboration

A project management app should allow you to collaborate with team members and stakeholders. It includes features such as the ability to share files and collaborate on documents.

5. Reporting

You should be able to generate reports on your projects with project management software. Reporting features on a project management software can help you to:

  • Track the progress of your project
  • Identify potential risks or challenges
  • Measure the performance of your team
  • Make informed decisions about your project

Free Task Management Software

You can use these free task management software on your browser or simply download their app on your device. The apps are available on desktop and mobile.


VirtualSpace is a project management and communication tool, especially for remote teams. You can use this tool for task management, file sharing, video conferencing, and chat with team members.

There are three top-notch features of VirtualSpace, including:

  • Project timeline: You can easily see your full project timeline using VirtualSpace's Gantt chart project functionality. 
  • Link task and dependencies: The feature allows you to manage task relationships in real time. 
  • Project roadmap and milestone: Get a clear picture of your project's progress and a thorough understanding of key milestones.

Start to manage your tasks and team like a pro using VirtualSpace today.

Ready to grow your business with VirtualSpace?

One platform to manage and organise your teams, tasks, projects, and more.


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