5 Easy Steps to Choose the Right Project Planner

3 Aug, 2023 | Read in 4 minutes

Don't waste time searching for the ideal project planner. Learn how to choose one in 5 quick steps and stay on top of your projects effortlessly.


You are juggling a lot of different tasks as a young professional. You might be working on a school assignment, a side hustle as a remote worker, or a full-time job. 

Whatever your situation, it is important to have a system to keep track of your projects and stay organised with a project planner. 

A project planner is a tool that helps you track the progress of your projects, set deadlines, and collaborate with others. But with so many project planners, how do you know which one to choose?

Let’s find out how to choose the right project planner based on the need.

What are the Benefits of a Project Planner?

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1. Stay Organised

A project planner can help you track all your projects and their deadlines. It can be especially helpful if you are working on multiple projects simultaneously. 

Project planners typically allow you to create a list of tasks, assign due dates to each task, and track your progress as you complete each task. It can also help you visualise your project's progress, which can help identify potential problems early on.

2. Set Deadlines

You can set realistic project deadlines by breaking them down into smaller tasks. It will help you see how much time each task will take and ensure you have enough time to complete the project. 

For example, a project planner can also help you avoid procrastination by giving you a clear action plan and effective meetings with remote teams.

3. Collaborate with Others

If you are working on a project with other people, a project planner can help you collaborate effectively. 

Here are some project management tips that can help you with collaboration:

  • Share information: Use a project planner to share information with your team clearly and organise, avoiding misunderstandings and keeping everyone on the same page.
  • Track progress: A project planner helps you monitor progress, identify potential problems early on, and stay on track to avoid delays.
  • Resolve conflicts: A project planner can also help resolve team member conflicts, keeping the project on schedule.

How to Choose a Project Planner

Selecting the best project management software to project planning is important. So here are five key considerations to keep in mind when making this selection:

1. Understand Your Needs

Before seeking a project planner, determine your specific needs. Identify the type of project, number of participants, and objectives. 

Once you know what you are looking for, you can search for a project planner that meets your needs.

2. Evaluate the Features

Different project planners will have different features. Some project management software will be more advanced, while others will have a simpler interface.

Look for a project planner that has the features you need. For example, if you are working with a team, you will need a project planner with collaboration features.

3. Consider Your Budget

Project management software can range in price from free to several hundred dollars. Before you choose a project planner, consider how much you are willing to spend.

If you are working on a tight budget, plenty of free project management software is available that will still get the job done.

4. Read Reviews

Before choosing project management software, reading reviews from similar projects is the best way. It ensures that you get relevant information.

You can also reach out to these individuals to ask specific questions. Researching can avoid future issues and lead to a more successful project outcome.

5. Try Before You Purchase

The last step is to try out the software first. Several project management software offers a free trial period, allowing you to test the software and see if it fits your needs.

During the trial period, you can also familiarise yourself with the software interface and learn more about the advanced features you may have yet to consider.

Popular Project Management Software

1. VirtualSpace

VirtualSpace is a project planner for virtual workplaces that improves collaboration and productivity by facilitating communication, idea exchange, and cooperation. 

The software has sophisticated features that streamline processes, automate operations, and manage projects, making it ideal for your teams looking to improve communication and project management capabilities. 

2. Monday

Monday is an innovative and versatile project management software designed to meet the unique needs of any team, regardless of size or complexity.

The platform will simplify your project and task collaboration, streamlining workflows and communication and improving project outcomes and success.

3. Asana

Asana is software for a project planner with task management, project tracking, and collaboration features.

With Asana, you can break down your work into actionable steps, monitor project progress, and collaborate with team members for smooth operation and timely delivery.

Project Management Tips Using VirtualSpace

Here are three project planning tips you can do with VirtualSpace:

Step 1: Create a New Project

Go to app.virtualspace.ai and log in to your VirtualSpace account or you can create a new account.

Step 2: Create a New Project

  • Go to the Projects section on the dashboard.
  • Click on the "+" button to create a new project.
  • Enter project details like name, description, start date, and end date.
  • Click on the "Create Project."

Step 3: Organise Your Plan

You can choose the Gantt chart project feature view, so you can visualise your entire timeline. 

Step 4: Invite Team Members

  • Invite team members by adding their email addresses. Alternatively, click on the "+" button to select members' existing user lists.

Wrapping Up

A project planner can be a valuable tool for you to stay organised and on track with your projects. 

Many different project planners are available, so choosing one that is right for your needs is important. If you need help figuring out where to start, we recommend you try VirtualSpace. 


Ready to grow your business with VirtualSpace?

One platform to manage and organise your teams, tasks, projects, and more.


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