5 Types of Project Views and How They Can Help Teams Manage Tasks

27 May, 2022 | Read in 5 minutes

Project management tools should offer simple customization that allows different task views. That's why VirtualSpace matches your team's work style.


The project view in VirtualSpace is a layout that has a specific function of viewing project activities and tasks. This function allows you to manage your projects easily. It also increases your team collaboration which results in higher productivity.

Many project management software offer tasks view on a project board. So, what are the project view models and functions in VirtualSpace that will really help you? Check out the following information to learn more about it.

What is The Project View?

So, what would that project look like? The project view is a dedicated place to view tasks for you to work on. There, you can see details of assignments and deadlines.

Simply put, this section is a view inside the app for managing things. Starting from tasks, calendars, resources, and others. Now, the question is why should I use this feature?

Everyone is different and has their own schedule. By tackling and achieving this diversity, you can increase productivity and creativity. Also, improve overall project outcomes.

It's no wonder that companies will spend hundreds of dollars serving their workforce in a variety of ways. Not only will the team diversify, but the company will also dig deeper into how to think and solve problems on the job.

The personality of an employee is also very important in improving company performance and work projects. Companies can have the strengths and weaknesses of team members, so they can improve to work together. Employees also have different work styles for the company in order to achieve new productivity.

The Types of Project Views and How to Use It

We have categorized the types of project views and their uses. So without further ado, let's take a look at the following

1. Board View

Photo by Patrick Perkins on Unsplash

This view offers a more flexible approach to project management. This model is often known as Kanban View. The Toyota factory during the 1940s served as the backdrop for Kanban itself.

This view emphasizes that project management must match the capacity of the team. The department initially used a visual card system of sticky notes on the board to signify that the team was ready to work. If the task is ready to work on, then the notes only need to move to the next column. However, you will find this method more when working directly, right?

No need to worry or feel disappointed. By working virtually or online, you can still monitor the work of team members well. How? By checking on the members' tasks based on the progressing tasks. You can create simple columns or sections such as To Do, In Progress, Under Review, or Done to monitor the progress.

When is the right time to use it? You can use it anytime, you know. Team members can easily move tasks from the “tasks” list to the “In Progress” list once the process has started. This function is very helpful for the team in seeing how much progress they have made. In addition, tracking an item, and understanding which obstacles can be carried out more easily.

The board view doesn't do a good job of depicting the relationships between tasks. However, those who are working on simple projects or tasks can of course give it a try.

2. Table View

Photo by teamgantt.com

Do you like the tabular view? Usually, people will manage their projects with table serving applications. A table view can of course make time and tasks more organized.

You can attach them to work, perform real-time updates, and easily customize them. For this reason, you can use the data format to make decisions quickly.

The right time to use it is actually when you need it. For example, when you are working with a large number of lists at one time. A table view is more convenient for updating resources, comments, or status in multiple tasks for a single project.

Viewing the data this way makes the job of making sure all the details are in place. Those of you who like to take things into account in your work, of course, have to use it from now on.

3. Chart View

Photo by project-management.com

So, what about the chart display? This view is indeed very popular among workers. Charts make work very clear while visualizing the project and all the pieces in progress.

This view is also very valuable, administrative, and usually the choice of stakeholders. You can see the flow of tasks very well, including the names that depend on each other, as well as the overall timeline.

You can more easily see all projects and tasks, understand their dependencies, and see if they are related. This view will also be very useful when you are presenting to customers and stakeholders.

4. List View

Photo by asana.com

Have you ever made a to-do list when going shopping at a store? That's what the list looks like. You can show a to-do list by organizing, prioritizing work, and doing good tracking.

What are the benefits of a list view? Of course, it makes team members more focused and productive. They can achieve the overall project objectives with the productive view they may gain on the assignment.

You can use it when you are going to do important tasks and systematically work in your own way. Priority work can be the responsibilities that you do first.

5. File View

Not all projects will be scheduled or task-centered. In fact, many workers spend time accessing, searching, editing, and sharing digital files. With this view, it will be easier for you to sort and view all files.

You can use it when you need to collect files on large projects. You can collect everything when needed for marketing campaigns, customer events, and presentations.

Ensuring Your Tasks Well Managed Using Project Views in VirtualSpace

If project management tools don't offer simple customization that allows different task views, such important components are missing. When employees find the feature difficult, they won't use it.

That is why it is also important to choose software that can match the work style of the employees. Users have the opportunity to view tasks or confirm job details within one click. All team members can store important data and information in one place. So that everyone can view it.

That’s why VirtualSpace ensures your teams manage their tasks well. VirtualSpace comes with two types of project views. The board and list view. Each project view helps you to manage your tasks, set deadlines, assign your team members, etc. It’s all just at the tip of your finger. With VirtualSpace, managing projects has never been this easy. Learn more about how VirtualSpace helps you manage your projects!

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