6 Tips for Busy Parents Using Task Management Apps

4 Oct, 2023 | Read in 5 minutes

Discover task management tips for busy parents to balance work, family, and personal life. Learn about apps and productivity tips for parents.


Being a parent is both wonderful and busy, especially when you have work and personal things to do. Consider using a task app to make life a bit easier and more balanced.

Research shows that the percentage of dual-earner families with at least one child under 16 increased significantly from 36% in 1976 to 69% in 2014 and is expected to keep rising. That is why balancing these kinds of responsibilities can often feel overwhelming.

However, with the right task management tools, you can regain control and achieve a better work-life balance as a parent.

With proper planning, organisation, and prioritisation, you can ensure that you have enough time and energy to dedicate to both your family and your career.

Let's figure out some handy productivity tips for busy parents like yourself to juggle work, family, and personal life using task management tools.

Tips for Busy Parents Using Task Management Tools

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1. Build Your Priority

Identify your top priorities and focus on tasks that align with your goals and values.

Start your day by carefully analysing and evaluating the most critical tasks that need to be accomplished to achieve your desired outcomes.

Completing your top priority tasks first can have a positive and significant impact not only on your work but also on your family and personal life. You can also significantly enhance your productivity and effectiveness by giving your full attention and effort to prioritise these tasks.

Remember, the choices you make today will shape your future, so choose wisely and prioritise the tasks that truly matter to you on your task management apps.

As busy working parents with a child, here's an example of daily task priorities:

  • Prepare breakfast for the family and get the child ready for school.
  • Complete urgent work tasks before the morning deadline.
  • Attend a meeting or conference call related to work.
  • Pick up the child from school and spend quality time together.
  • Prepare dinner for the family and engage in evening activities with the child.
  • Allocate some time for personal self-care and relaxation.
  • Review and prioritise tasks for the next workday.

2. Use Task Notification Wisely

Leverage notifications from task management apps to remind you of important deadlines or appointments. By setting up notifications, you can ensure that you never miss a crucial deadline or an important appointment.

Notifications act as gentle reminders, nudging you to stay on track and complete your tasks on time.

Yet, striking a balance and avoiding excessive notifications is important to prevent them from overwhelming or distracting you. Excessive notifications can disrupt your focus and hinder your productivity.

Hence, it is advisable to carefully evaluate the importance and urgency of each task before enabling notifications.

3. Schedule Your Family Time

Schedule dedicated family time in your calendar of task management apps to prioritise quality time with your loved ones.

Spending meaningful moments with your family not only strengthens your bond but also creates lasting memories. Whether it is going for a walk, playing board games, or simply having a heartfelt conversation, these activities contribute to a harmonious family life.

Dedicating specific time slots for family activities helps you maintain a healthy work-life balance, fostering overall well-being and happiness.

Making family time a priority creates a nurturing environment that enhances the happiness and fulfilment of everyone involved.

4. Delegate When Possible

If possible, delegate tasks to family members to distribute the workload and foster a sense of shared responsibility.

Feel free to assign tasks to others, both at work and at home. Whether it is giving chores to your children or asking a colleague for assistance, delegation helps reduce your workload.

5. Apply Time-Blocking Technique

Time-blocking is an effective strategy that involves allocating specific time slots for different activities.

You may enhance your focus and productivity by dedicating uninterrupted blocks of time to tasks.

The technique helps you stay organised, meet responsibilities, and create meaningful moments with your family. To apply time-blocking on task management tools, follow these steps:

  • Choose a task management app or tool that supports time-blocking features. Look for apps that allow you to allocate specific time slots for different activities.
  • Create a list of tasks or activities that you need to accomplish.
  • Allocate specific time slots in your task management app for each task or activity. Assign a start time and end time for each block.
  • Prioritise your tasks based on their importance and urgency. Arrange them in the order you want to tackle them.
  • Stick to the allocated time slots and focus on the task at hand during each block.
  • Take short breaks between time blocks to rest and recharge. Use this time to stretch, relax, or engage in a quick activity that helps you rejuvenate.
  • Adjust your time blocks as needed. If a task takes longer than expected, consider extending the time block or rescheduling other tasks accordingly.
  • Regularly review and update your time-blocking schedule as new tasks or priorities arise. Stay flexible and adapt your schedule as necessary.

6. Practice Self-Care

To avoid burnout, remember to prioritise self-care and schedule regular breaks throughout the day for rest and recharge.

In addition, make time for activities that bring you joy and happiness, such as pursuing hobbies, spending quality time with loved ones, or exploring new interests.

Reaching out to people you trust, like friends, family, or support groups, can be helpful when you need it. Taking care of yourself is important for your well-being and also helps you support and take care of others around you.

Use the chat feature in your task management apps to communicate with your partners or colleagues about your self-care routines. Your partners can assist you in adjusting your self-care routine using the collaboration feature in the app.

VirtualSpace for Parents Task Management Tool

VirtualSpace is a comprehensive and user-friendly platform designed to help parents efficiently manage their tasks and responsibilities. It is one of many task management apps available for productivity tips.

With this innovative tool, parents can easily organise and prioritise their daily tasks, ensuring that nothing falls through the cracks. From managing household chores to scheduling appointments and activities for their children.

Parents can efficiently manage tasks, communicate, and collaborate using this task management app.

The platform provides a centralised platform that combines task management, communication, and collaboration features, making it an invaluable resource for busy parents seeking to simplify their lives and enhance productivity. Download the app here.

Ready to grow your business with VirtualSpace?

One platform to manage and organise your teams, tasks, projects, and more.


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