You may find it easy to become engrossed in daily tasks and overlook the importance of monitoring ongoing projects in real-time as a project manager. The result is problems arising later on, as you may only be aware of potential issues once it is too late.
In fact, one study mentioned that up to 19% of all projects fail completely. The main reason for this failure is the lack of project visibility.
That is why real-time project visibility is a game-changer, offering businesses the ability to precisely monitor and track projects.
Let's delve into real-time project visibility and how to track projects using a project tracker app to enhance project visibility.
What are Project Visibility and Project Trackers?
Real-time project visibility gives instant access to project info. While project trackers provide real-time visibility.
Project trackers provide the tools and features to achieve real-time visibility by capturing and displaying project data in a centralised location. The visibility allows teams to stay informed about project progress, identify issues, and take timely actions.
Without project trackers, it would be challenging to achieve and maintain real-time project visibility, leading to potential delays, miscommunication, and inefficiencies.
Benefits of Project Trackers in Project Management
The project tracker app is a powerful tool that enables teams to manage projects efficiently.
Here are several benefits of project trackers in project management:
1. Collaboration with Teammate
Project trackers are essential for effective communication and collaboration among team members, improving productivity and teamwork. They provide a centralized platform to organize and track tasks, deadlines, and progress, keeping everyone aligned towards a common goal.
Several features in the project tracker app including file sharing, comment threads, and real-time updates, foster a sense of unity and collaboration.
2. Mitigation for Potential Risks
Management project tool with a tracker feature will assist you as a project manager in identifying and mitigating possible hazards.
You may immediately spot places where things are lagging behind if you track the status of your assignments and deadlines. The tool enables you to take action to get back on track and avoid significant issues.
For example, if you are tracking the progress of a software development project and you notice that the development team is falling behind on a key deadline, you can take steps to address the issue, such as reassigning resources or adding more time to the project schedule.
3. Allocation for Any Resource
Teams rely on real-time project visibility to have a clear view of their ongoing projects, enabling them to effectively allocate resources and prevent bottlenecks that could hinder progress.
Access to real-time data also enables informed decisions on resource allocation and plan adjustments.
4. Informed Decision
By providing valuable insights and analytics, project trackers empower collaborative decision-making to make informed choices that drive successful project outcomes.
With the ability to track progress and monitor key performance indicators, the project tracker app ensures effective project management and enables stakeholders to stay updated on project developments.
5. Has On-The-Go Version
Most management project tool has mobile versions for managing projects on smartphones.
You can easily access your projects, tasks, and important information from anywhere, at any time.
Whether you are in a meeting, travelling or working remotely, you can stay connected and efficiently manage your projects.
How to Use the Project Tracker App
Using a project tracker app enhances workflow and communication for project managers.
The apps are among the best free project management software options and offer features such as task assignments, progress tracking, and deadline management.
These features of operations help improve productivity and accountability. Here are a few tips on how to use the project tracker app for your next project:
- Choose a project tracker that meets your needs
There are many different project trackers available, so it's important to choose one that is right for your team and your projects.
- Take the time to learn how to use your project tracker effectively
Most project trackers offer extensive documentation and tutorials, so take the time to learn how to use the tool to its full potential.
- Use your project tracker to track everything
The more information you track, the more valuable your project tracker will be. Track tasks, deadlines, resources, and even communication.
- Share your project tracker with your team members
Sharing your project will help to improve communication and collaboration.
- Review your project tracker regularly
Reviewing projects regularly will help you to identify potential risks and make timely decisions.
VirtualSpace as Project Tracker App
VirtualSpace is an incredibly efficient and one of the best free project management software that offers a wide range of benefits to individuals and teams.
With VirtualSpace, project management becomes even more streamlined, leading to increased productivity. The app excels in various areas, such as planning and organizing tasks, monitoring progress, and facilitating collaboration among team members.
There are a lot of other benefits from VirtualSpace, including:
- VirtualSpace is free
- Easy to use and navigate.
- Cloud-based platform operations, so you can access it from anywhere and on any device.
- Has a variety of features for project management, task management, file sharing, communication, and collaboration.
Here are some specific examples of how VirtualSpace can help you with your projects:
- You can use VirtualSpace to create a project plan, assign tasks to team members, and track progress.
- You are able to share files and documents with team members.
- You can communicate with team members through chat, email, and video conferencing.
So, if you are looking for a free and efficient project tracker app, VirtualSpace is a great option. Download the app here.