How to Visualise KPIs and Metrics in Operations Project Trackers

20 Sep, 2023 | Read in 3 minutes

Explore the importance of visualising KPIs and metrics in operations project trackers. Discover the best free project management software and apps for managers.


As a project manager, your main goal is to ensure successful project collaboration. Keeping KPIs in mind and monitoring them regularly is essential to ensure the project stays on track. KPIs are used to describe key performance indicators in project management.

According to the Project Management Institute, Key Performance Indicators (KPI) are a series of measurable measures used to measure and compare performance in meeting strategic and operational goals.

However, many organisations still need access to real-time project KPIs. Based on Wellingtone's 2020 The State of Project Management report, 54% of companies need access to project KPIs in real time.

Visualising KPIs and metrics in effective operations management can make the difference between project success and failure. This article will explore the importance of visualising KPIs and metrics in operations project trackers. Come on, let's look at it together.

The Importance of KPIs and Metrics in Project Management

KPIs and metrics are the compass that guides project managers and operations leaders in their journey toward achieving organisational goals. These quantifiable data points provide insights into project performance, enabling professionals to make informed decisions, optimise processes, and allocate resources efficiently.

Key reasons why KPIs and metrics are essential in project management and operations management include:

  • Performance Evaluation: KPIs and metrics offer a snapshot of project performance, allowing teams to gauge their progress and identify areas that require attention.
  • Data-Driven Decision-Making: With access to relevant data, managers can make informed decisions, address issues promptly, and adjust project strategies as needed.
  • Continuous Improvement: By tracking KPIs and metrics over time, organisations can identify trends, measure the impact of process changes, and implement continuous improvement initiatives.
  • Resource Allocation: Efficient allocation of resources, such as human resources and budget, depends on an accurate understanding of project performance, which is facilitated by KPIs and metrics.

The Role of Operations Project Trackers

Based on Techopedia reports, only 29% of projects are completed on time and budget, with 19% of projects failing. Therefore, tracking project operations becomes very important.

Operations project trackers are specialised tools that help organisations monitor and manage projects effectively. These trackers provide a centralised platform for collecting, organising, and visualising KPIs and metrics. Here's how operations project trackers contribute to project and operations management:

  • Centralised Data Repository: Operations project trackers serve as a single source of truth for project-related data. This eliminates the need for scattered spreadsheets and documents, ensuring data integrity and consistency.
  • Real-Time Updates: Many project trackers offer real-time updates, ensuring project managers and operations leaders can access the most current information.
  • Customizable Dashboards: These trackers often include customizable dashboards allowing users to select and display the KPIs and metrics that matter most to their projects or teams.
  • Data Visualization: Effective data visualisation is a key feature of operations project trackers. Visual representations such as charts, graphs, and heatmaps make it easier for users to interpret complex data and spot trends.

Techniques for Visualising KPIs and Metrics

Visualising KPIs and metrics is essential for making data-driven decisions and ensuring project stakeholders can easily understand and act upon the information presented. Here are some common visualisation techniques:

  • Bar Charts and Pie Charts: These charts are excellent for comparing values or showing data distribution. Bar charts are effective for displaying data over time, while pie charts are useful for showing the composition of a whole.
  • Line Charts: Line charts are ideal for visualising trends and changes over time. They often track metrics like revenue, project progress, or user engagement.
  • Heatmaps: Heatmaps are useful for displaying data density or patterns. They are commonly used in operations management to identify bottlenecks, resource allocation issues, and areas for improvement.
  • Gantt Charts: Gantt charts are essential tools for project managers. They provide a visual timeline of project tasks, dependencies, and milestones, helping teams stay on track and meet deadlines.

The Best Free Project Management Software and App for Managers 

VirtualSpace is an all-in-one project management platform designed to revolutionise remote collaboration for organisations looking to enhance their project and operations management efforts without breaking the bank.

Project Management using VirtualSpace offers comprehensive features that allow you and your team a barrier-free virtual environment to connect, communicate, and collaborate effectively

In Conclusion

Visualising KPIs and metrics in operations project trackers is fundamental to effective project and operations management. 

By leveraging the power of data visualisation and using free project management software and specialised apps for managers, organisations can enhance their decision-making processes, improve project performance, and ultimately achieve their strategic goals.

As the project management landscape continues to evolve, the ability to visualise and act upon key data points will remain a crucial competitive advantage. Try VirtualSpace for free to help better visualise your project KPIs and metrics here.


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