How to Track Employee Performance with an Employee Management System

14 Aug, 2023 | Read in 3 minutes

Discover how to effectively track and manage employee performance using an Employee Project Management System.


Employee performance tracking is a crucial process for measuring and managing the productivity and contributions of employees to an organisation. With the advent of technology, Employee Project Management Systems have emerged as indispensable tools that facilitate seamless tracking and employee performance management.

Quoted from Finances Online, implementing project management costs 28 times less money than their counterparts who do not apply project management practices.

According to a report from Kissflow, only 25% of organisations use project management software. As a result, 75% of organisations cannot track the performance of their employees in real-time.

So, let's explore the ins and outs of using employee project management systems to optimise employee productivity, thereby driving success.

The Power of an Employee Project Management Systems

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The power of an employee project management system is critical in driving a company's success. According to Indeed, an Employee Project Management System is a comprehensive platform that empowers organisations to streamline various aspects of employee performance. 

Wellington also mentions that 42% of companies benefit greatly from their project management software investment.

Employee Project Management System is a centralised hub, allowing managers to assign tasks, set milestones, and monitor progress in real-time. By leveraging this technology, businesses can ensure clarity in expectations, track individual and team achievements, and foster a culture of accountability.

Following are some of the benefits of using an employee project management system:

  • Optimising internal processes
  • Help improve the working climate
  • Ensuring employee engagement
  • Save HR team time
  • Have a better data security
  • Reduce documents

Tips to Track and Manage Employee Performance 

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How to track and manage employee performance with an employee project management system? Here's the answer.

1. Implementing The Right System for Your Needs

Implementing the right system for your needs before diving into Employee Project Management is essential. Consider scalability, user-friendliness, integration capabilities, and customization options. 

A study conducted by PWC stated that companies that use project management systems to manage their projects generally achieve better results.

2. Setting Clear Performance Metrics

Setting clear performance metrics is crucial to track and manage employee performance effectively. This includes defining key performance indicators (KPIs) that align with individual roles and overarching company objectives. 

With well-defined metrics, managers can objectively evaluate progress, provide timely feedback, and make informed decisions for continuous improvement.

3. Streamlining Task Assignment 

One of the core functionalities of an Employee Project Management System is its ability to streamline task assignment and delegation. 

The system allows managers to assign tasks to specific team members, set deadlines, and outline project requirements. This ensures a structured workflow, minimises confusion and promotes accountability.

4. Real-Time Progress Tracking 

Gone are the days of manual progress tracking. Employee Project Management Systems offer real-time progress tracking and monitoring. 

Managers can easily track progress, identify potential bottlenecks, and intervene when necessary to keep projects on track. This feature enhances transparency and fosters a collaborative environment.

5. Enhancing Collaboration and Communication

Effective employee performance management can enhance collaboration and communication. 

Employee Project Management Systems often feature built-in communication tools like chat functionalities and discussion boards. These tools facilitate instant communication, information sharing, and collective problem-solving.

6. Providing Constructive Feedback

Providing constructive feedback and recognition is a cornerstone of effective employee performance management. Employee Project Management Systems enable managers to provide feedback directly within the system, linking it to specific tasks or projects.

Additionally, the system can celebrate achievements, boosting employee morale and engagement.

7. Analysing Data for Continuous Improvement

Analysing data for continuous improvement by an Employee Project Management System is a goldmine for insights. By analysing this data, managers can identify trends, strengths, and areas for improvement. 

This data-driven approach enables informed decision-making and continuously empowers organisations to refine their performance management strategies.

8. Supporting Remote Work 

According to the ILM report, 88% of remote workers face inconsistent leadership and frequent miscommunication.

In today's hybrid work environment, where remote work is increasingly common, Employee Project Management Systems play a pivotal role. These systems transcend geographical barriers, supporting remote work and overcoming remote collaboration challenges, staying aligned, and achieving shared objectives.


9. Balancing Privacy and Transparency

Balancing privacy and transparency is essential. Employee Project Management Systems should balance providing visibility into project statuses and respecting sensitive data. This ensures that employee performance is managed effectively while upholding individual privacy rights.

Wrapping Up

Leveraging an Employee Project Management System can be a game-changer in employee performance management. 

From optimising task delegation to enhancing collaboration, these systems offer a holistic approach to tracking and managing employee performance. 

By embracing this technology, organisations can cultivate a culture of transparency, accountability, and continuous improvement. 

Are you ready to take employee performance management to the next level with an Employee Project Management System? Let’s try VirtualSpace for a better experience. Contact us here.

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