Product 101: Maximise Your Productivity With Notes on VirtualSpace

11 Jan, 2023 | Read in 3 minutes

From meetings and lectures to personal notes, VirtualSpace allows you to capture, organise and access all your notes in one place for increased productivity.


One of the most important practices for productivity is note-taking. Not only does it help you organise your thoughts and ideas, but it also allows you to capture important information and details. Whether it's for a meeting, a lecture, or just a casual conversation, note-taking is a powerful tool for staying on top of things and keeping track of what's important.

Note-taking also helps you to remember information more effectively. When you write something down, it activates different areas of the brain than when you simply read or hear it. This means that the information is more likely to be stored in long-term memory, which makes it easier to recall later. Additionally, reviewing your notes regularly helps to reinforce the material in your mind, making it even more likely to stick.

VirtualSpace is a powerful project management tool that understands the importance of effective note-taking for productivity. The platform allows you to take Notes in a variety of formats such as text, images, audio, and video. You can also categorise and tag your Notes for easy retrieval. 

With VirtualSpace, you can save time and energy by avoiding the hassle of searching through stacks of paper or countless digital files to find the information you need. Additionally, it offers the ability to collaborate and share your notes with others, which can be incredibly useful for remote workers. VirtualSpace's main goal is to help you to stay organised, focused, and efficient, and thus, improve your overall productivity.

Let's dig deeper into how Notes on VirtualSpace can help enhance your productivity.

Open your VirtualSpace account on a web browser, then click the Notes menu on the left menu bar. There you can see the overall Notes menu. On the left side, there are four Notes features:

  1. My Notes
    This feature stores all Notes made and created by you. Your personal space for your Notes.
  2. Pinned Notes
    This is the place where you pin notes that you consider as important so that you can later find them easily whenever you need them.
  3. Shared Notes
    This feature contains all notes that you share or shared with you.
  4. Recent Notes
    Here is the place where all notes that you just created or edited are stored.

There are two statuses for every note created namely Public or Only Me. Notes with Public status indicate that the notes are shared by you or with you. While Notes with the Only Me status imply that the notes are yours personally. They are your private notes.

You can add folders and new notes by clicking the “+” button at the left top. Folders help you stay organised with all your notes. You can also make a new note by tapping the “+ New Notes” sign at the right top corner.

You can tick those circles in the Actions section to have all notes deleted or moved to other folders. You can choose to mark them all with ease.

Now, let’s see what you can do when creating a note.

The text editor in the VirtualSpace Notes menu is equipped with lots of features like other well-known text editors. You can write and edit whatever comes to your mind. You can change the font, select Headings, edit text, put Bullets or Numbering, etc. After writing your note, don't forget to put a title then you can choose whether you want to share the note or keep it private to you. No one in your VirtualSpace Workspace can view your notes unless you choose to share. If finished, then tap on the “Publish” button at the right top corner.

The Smart Character Recognition function in the Notes feature enables you to quickly locate what you need by simply entering keywords. This feature searches throughout all your notes, including those in photographs, scans of whiteboards, business cards, handwriting, and documents, regardless of where the keywords appear.

If you want to edit a note, click on the note to open it. Then tap on the "Edit" button at the right top corner. You can change, edit, or add anything. As easy as it is.

It is a well-known fact that organising and keeping track of important documents can be a challenging task. With Notes, VirtualSpace simplifies the process by providing a central location to store and organise all of your important documents and information. This eliminates the need to search through scattered documents, making it easy to find what you need. Download now!

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