Product 101: Get Ahead with Task in VirtualSpace

20 Oct, 2023 | Read in 4 minutes

Unlock enhanced task management in VirtualSpace - boost collaboration with our comprehensive guide to project, task, and subtask management.


Tasks are like building blocks that help us organise our work. They're not just about getting things done; they also keep our ideas, responsibilities, and deadlines in one place. 

This journey explores how tasks in VirtualSpace play a crucial role in making things clear and efficient.

What are the tasks in VirtualSpace?

Tasks within VirtualSpace serve as actionable steps, project checklists, or to-do items designed to clearly outline responsibilities and deadlines, and can also serve as placeholders for ideas and reference materials. 

For example, you can initiate a task to produce a video for an upcoming campaign, with another team member leading the staging process. You can conveniently track these tasks within a campaign management project.

Tasks in VirtualSpace bring together all related files, comments, and instructions, guaranteeing the organisation and centralisation of pertinent information in a single place.

As a rule, tasks serve as fundamental elements of a project, ensuring easy accessibility and visibility for your team members. For added functionality, explore

The Difference between Project, Task, and Subtask

The key distinctions between a project, a task, and a subtask are as follows:

Project: A project is like a big, important job with clear goals. It involves many steps, people, and smaller jobs. Projects usually take a while to finish and have various tasks and smaller parts that help to reach a specific goal.

Task: A task is a single piece of work that helps finish a project. It's given to one person or a team, and it has a clear job and a deadline. Tasks are usually smaller jobs that can be done in a short time, from a few minutes to a few workdays.

Subtask: A subtask is like a tiny part of a task. It breaks a task into smaller, more manageable bits. Subtasks are handy when a task is complicated or when lots of people need to work on different parts of the same job. They help split the work into small pieces.

Explore our guidance to help you in making the appropriate choice:


Create a Project

Create a Task

Create a Subtask

Effort Level

It entails a substantial effort often spanning an extended period and involving multiple stakeholders.

You're focusing on a single, achievable action that can be completed swiftly, within minutes or days.

Multiple people are collaborating to accomplish a task, breaking it down into manageable components.


Projects tend to have high complexity, often involving intricate layers of planning and coordination.

Tasks have moderate complexity, generally manageable by an individual or a small team.

Subtasks are relatively simple, concentrating on specific, fine-grained aspects.


Launching new software features in an app.

Creating a task to develop and release a new app feature.

Subtasks for the task "Feature Launch" might include "Write code for the new feature" and "Conduct user testing for the feature."

Task Tips and Best Practices

Effective task management is crucial for achieving your goals and staying organised. To make the most of your tasks, consider the following tips and best practices:

1. Use Descriptive Task Titles: Provide task titles that are specific and action-oriented. For instance, opt for "Prepare the initial draft of the marketing proposal" instead of simply "Marketing proposal."

2. Assign Tasks Clearly: Clearly designate the task to either yourself or a team member. This helps eliminate confusion regarding task ownership and responsibility.

3. Subdivide Tasks as Necessary: If a task requires contributions from multiple team members, consider breaking it down into subtasks to facilitate collaboration and tracking.

4. Specify Start and Due Dates: Indicate both the start date and the due date for the task. This informs team members about the task's duration and ultimate deadline, allowing for more effective time management.

5. Detailed Task Descriptions: Use the task description to provide comprehensive details, instructions, and context. Ensure the assignee has all the necessary information to initiate and complete the task. You can @mention relevant teammates, and projects, and use rich text formatting for interactive previews within the task description.

6. Attach Relevant Files: Easily attach essential files from Google Drive, Dropbox, OneDrive. This ensures all pertinent documents are readily accessible.

7. Task Dependencies: If a task's completion hinges on other work being finished first, establish task dependencies. This ensures that tasks are executed in the correct sequence and at the right time.

8. Task Completion and Communication: Once a task is successfully accomplished, mark it as complete by clicking the checkmark beside the task name. Additionally, post a comment detailing the achieved objectives so that your team is informed of the progress.

Wrapping Up

Managing tasks is akin to a skill, and we've thoroughly explored how it works. We've also clarified the different parts of a project, such as projects, tasks, and subtasks. 

Moreover, we've picked up some straightforward guidelines for better task management. 

As you move forward with your tasks in VirtualSpace, use this knowledge to enhance your work's organisation and efficiency.

Ready to grow your business with VirtualSpace?

One platform to manage and organise your teams, tasks, projects, and more.


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