Product 101: Task Labelling in VirtualSpace Boosts Team Leader’s Productivity

25 Aug, 2023 | Read in 4 minutes

Explore the power of task labelling in VirtualSpace projects and how it enhances team leader productivity.


In project management, the implementation of task labelling emerges as a powerful strategy that further empowers team leaders' capabilities.

At the forefront of project management, team leaders hold a pivotal role in boosting productivity and fostering smooth teamwork. According to a Gallup survey, skilled managers possess the abilities such as besides building trust and promoting open dialogue, they provide full transparency.

As teams become more diverse and projects more complex, you must adopt strategies that simplify processes while maintaining a clear overview. This is where task labelling in VirtualSpace projects comes into play. 

By assigning labels to tasks, you can categorise responsibilities effectively. 

Team Leaders Role

Leadership abilities play a crucial role not only in establishing a company but also in sustaining and fostering a dedicated workforce. 

The significance of leadership attributes is regarded as substantial by 48% of current organisational leaders, an increase from 34% in 2011.

Workable shows that as a team leader, you will serve as the primary point of contact for all team members, making excellent communication skills essential. Additionally, you should be capable of taking proactive actions to ensure seamless team operations and efficient collaboration.

The Power of Task Labeling for Team Leaders

Within the Project, labels are useful for easily spotting commonalities among tasks. These could include things like requirements, places, connections between tasks, or important deadlines.

Imagine a marketing campaign with a multitude of tasks – content creation, social media engagement, analytics tracking, and more. It can lead to stress or even burnout.

Around 66% acknowledge that work-related stress has adversely affected their personal relationships, while 66% admit to experiencing sleep disruptions due to work stress. A notable yet meaningful 16% reveal that they have had to resign from a job due to the pressures of stress.

With task labelling, each task can be categorically labelled, making it easier for team members to identify their roles and priorities. This not only enhances individual performance but also contributes to the overall success of the project.

What is a Task Labelling?

Task labelling is a systematic approach used to categorise and classify tasks within a project or work environment. 

It involves assigning descriptive labels or tags to tasks, allowing for better organisation, prioritisation, and communication. These labels can signify various attributes such as task type, priority, department, or stage in a project. 

By implementing task labelling, teams and leaders gain a visual framework that enhances task management, streamlines collaboration, and improves overall project efficiency.

How to Use Labels in VirtualSpace

Let's explore how team leaders can harness the power of task labelling:

Add and edit labels in List View

1. Create a Task. In the Task Details section, tap Add Label. 

2. If you never created labels before, here's what you can do: Add a Label and type in the name according to your requirements.

3. If you already have the task and label, tap on the Labels box and pick a choice. If you're already using certain labels, you can type their names. Alternatively, you can tick the box to add Labels to your task. 

4. If you want to rename the label, tap to select Edit and type in the name you prefer. 

5. If you want to add a new label, tap + Add Label to type your task name and choose the colour. Then tap the Save button.

6. To remove the label, tap to select Delete next to the label.

Tips: You can name the yellow label "Research" on a task and then use the yellow "Research" label on every other research-related task in your project.

Benefits of Task Labelling

Task labelling provides various advantages that empower team leaders and enhance project management. This dynamic approach to task organisation within the VirtualSpace project offers:

  • Enhanced Task Clarity: Labels bring instant clarity to task nature, categorising them based on attributes like priority, department, or stage, helping team members' understanding of responsibilities.
  • Efficient Task Prioritisation: Priority labels guide teams towards high-priority tasks, ensuring critical goals are met promptly.
  • Improved Task Delegation: Labelling facilitates seamless task assignment based on skills, enabling optimal results.
  • Effective Progress Tracking: Labels simplify progress monitoring, promoting accountability and timely adjustments.
  • Facilitated Communication: Clear labels streamline task discussions, enhancing efficiency and reducing misunderstandings.
  • Streamlined Collaboration: Labels foster cross-functional collaboration and a shared sense of purpose, showing how efforts contribute to the larger project.
  • Informed Decision-Making: Task labels empower leaders with insights into project progress, bottlenecks, and resource allocation.
  • Enhanced Accountability: Labels increase ownership as tasks are linked to specific labels and responsible team members.
  • Adaptability and Flexibility: Labels allow agile pivoting by reassigning them, ensuring projects adapt to changing priorities.
  • Simplified Reporting: Labels help in generating comprehensive project reports by analysing tasks based on categories.

Wrapping Up

Navigate to your Task List page and arrange your tasks using Task Labels. This method offers an excellent way to organize tasks. The smart filters for tasks categorised by Labels, ensure a more effective approach to project management.

Now, you can log in to VirtualSpace and add Task Labels that your team understand.


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