Top 5 To-Do List Apps in 2023

3 Feb, 2023 | Read in 6 minutes

The Best To-Do List Apps of 2023: 1. Todoist • 2. VirtualSpace • 3. Asana • 4. Microsoft To Do • 5. Trello.


From notebooks to to-do list apps, the world has changed drastically. To-do list apps help task management and boost productivity.

But there are a bunch of to-do list apps. Some of these apps are free, and some are paid, but their primary purpose is task management. One thing is for sure, trying all apps is exhausting. So, in this post, we recommend the best five for you to try.

What is a To-do List App?

Simply put, a to-do list is a series of tasks you must complete in a certain amount of time. They help you stay on track and be productive at the same time. A study shows that writing down what you must do can unburden the brain, making you more productive. So if your life is a cruise ship, a to-do list app will become your mission control centre.

Commonly, a to-do list is written in short duration, such as a day, a week and a month. It has two parts; the upper or priority section and the lower or less important section. People used paper to write to-do lists in the past, but now they have switched to digital. The to-do list app meets the everyday needs of the duty.

A to-do list app can help you:

  • Manage your task without missing a beat
  • Manage deadlines proactively and efficiently
  • Keep track of tasks and manage grocery lists
  • Make life more accessible because your life is more organised

When you use a to-do list app, you are already helping to protect the planet by paperless!

What makes a great To-do List App?

From dozens of to-do list apps on the internet, we've come up with four points that make excellent to-do list apps. Here is a list that you need to the checklist before using the task list application:

1. Flexibility

This point is a must in a to-do list app. You need to be able to set and change priorities, add subtasks and view a series of lists in different ways. The app should still work correctly, no matter how it's used.

2. Reminder

Humans easily forget. The Journal of Plos One showed that people forgot 56% of information within one hour, 66% after a day and 75% after six days. So, we all need apps to remind us to get things done. Reminder features can be in various forms, such as notifications, sms or email.

3. Easy to use

Life is too complicated, so look for a simple and easy-to-use to-do list app. A good to-do list app should allow you to cross-platform using keyboard shortcuts.

4. Collaboration

One of the essential points of the to-do list application for workers is collaboration. You should be able to share your to-do list with co-workers. This way, your team will be more transparent and track every progress.

Top 5 To-Do List Apps in 2023

There is (almost) always an endless list of things you need to do. And the way to manage and stay on top of things is to utilise a to-do list app. Here are our top five to-do list recommendations to help you plan daily.

1. Todoist

A to-do list app that offers a clean and easy-to-use home page is Todoist. It allows you to track your workload. Also, you can share different tasks with your team. This app offers productivity, focus and calm in one app. Todoist provides various useful features such as subtasks, subprojects, notifications, etc.

Format: Mobile web app, iOS and Android.

Best features:

  • The simplicity of sharing tasks with the team to stay on track and update
  • Easy to use, clean and simple interface
  • Task-enabled third-party integrations
  • Provides a clear visualisation of details of tasks and locations

Package: Free, Premium ($3/person/month), Business ($5/person/month)

2. VirtualSpace

An excellent all-in-one platform for remote teams is VirtualSpace. This application is included in the project management tools that meet remote workers' needs, such as task lists. 

If you try a project management tool using VirtualSpace, you can ensure your team collaboration, enhance communications, and stay on track.

You can write a to-do list on the dashboard to show the project's progress. VirtualSpace also has a notification feature that helps remind every deadline of a task. It enables the process of communication, collaboration and being productive in one platform. Its Calendar feature allows you to improve your productivity, reduce stress, or simply get more done.

Format: Android, mobile web apps and iOs.

Best features:

  • Organising notes with note features based on categories, labels, or keywords is easy.
  • A dashboard that helps you see projects more clearly, so you don't have to click one by one.
  • There is a chat feature that allows real-time communication.
  • Platform integration. You can integrate your favourite platforms like GitHub in VirtualSpace.

Package: Free and Pro ($79 annually & $99 monthly)

3. Asana

This platform has been around since 2008. Asana is a project management tool that combines aesthetics with an excellent set of features. This platform helps you see everything your team is working on in one place. Further, it can manage all the work from the minutiae to the overview.

You can add project schedules and personal task lists to assign tasks to your team. You can do this without leaving the platform.

Format: iOs, Android, Mac Desktop, Online

Best features:

  • Integrated with 200+ third-party applications, making it easier to use for collaboration or coordination between teams
  • Has built-in project templates ready for teams to use. The template is also easy to edit to suit the project
  • Recurring task notifications, groupings and project timelines to track progress

Package: Basic plan (free), Premium ($13.49/monthly), Business ($30.49/monthly), and Enterprise (tailored to your needs)

4. Microsoft To Do

One of the to-do list applications from Microsoft that is still used today is the Microsoft to-do list. Its main strength is the ease of integration with Outlook, making it easier to manage tasks. The Microsoft To-Do list interface is clean and easy to use.

Microsoft To-Do uses the calendar as a task-breaking option. You can also add deadlines, set reminders or check daily progress. This app is suitable for personal to-do lists.

Format: Online mobile app, Android and iOS.

Best features:

  • Easy app integration across all devices
  • User-friendly, easy to use and easy to understand
  • Microsoft To-Do provides options to break complex tasks into smaller, more rational pieces
  • Sharing with colleagues

Package: Basic ($5/month), Standard ($12.50/month), Premium ($20/month)

5. Trello

Trello is also a project management application and is often used by many companies. This application is identical to the framework Scrum and Kanban. The interface looks similar to a kanban dashboard, making it easy to divide tasks among teams. Trello helps you keep track of all your projects and makes remote team collaboration easy.

Format: Online mobile application, iOS and Android.

Best features:

  • Ease of assigning and dividing tasks according to deadlines
  • Users can check project progress quickly by simply moving a card

Package: Free, Business Class ($12.50/month), Enterprise (tailored to your business needs)

In Closing

To sum it up, the to-do list app market is becoming more and more competitive, with new apps and features popping up every day. However, the top 5 to-do list apps in 2023, as mentioned in this article, are all tried and true options that have stood the test of time. Whether you prefer a simple and minimalistic approach or a more advanced and feature-rich option, one of these apps is sure to meet your needs.

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